NMG Advisors - Case Study

Industry: Accounting | Location: India

Apps: ZOHO Books, ZOHO Payroll

Overview

NMG Advisors Pvt. Ltd., a leading outsourced finance and accounting firm, needed a unified cloud-based system to manage its internal bookkeeping, financial workflows, and employee payroll processes. Zentegra implemented a two-phase digital transformation, starting with Zoho Books setup and followed by a complete Zoho Payroll configuration aligned with statutory compliance and organizational policies.

Key Takeaways:

Complete cloud-based accounting setup with accurate financial structure.
Fully automated payroll system aligned with statutory norms.
Improved transparency, accuracy, and operational efficiency.
Significant reduction in manual work and compliance risk.

Executive Summary

NMG Advisors Pvt. Ltd. provides outsourced CFO, bookkeeping, HR , payroll processing and compliance services to businesses across India and the US. Despite their strong financial expertise, their internal accounting workflows were partially manual and not fully centralized. Likewise, payroll processes required structured automation to handle employee salaries, tax deductions, and statutory compliance systematically. To support their expansion and internal efficiency, NMG decided to adopt Zoho Books and Zoho Payroll. They partnered with Zentegra to ensure accurate setup, compliant workflows, and a seamless transition into a modern cloud-based ecosystem

The Challenge

NMG Advisors faced several internal challenges in maintaining financial and payroll workflows efficiently:

Pain Points:

Manual or scattered financial data that required consolidation.
Legacy workflows that slowed down month-end closing.
No unified accounting dashboard for quick financial insights.
Payroll processing delays due to manual calculations and compliance tracking.
Complex statutory requirements (PF, ESI, PT, TDS) that required automation.

Evaluation of the Problem

Zentegra conducted a full audit of NMG’s internal accounting and payroll processes.

Key findings included:

Need for a structured chart of accounts tailored to a finance consulting business.
Lack of centralized access for team members to record expenses and
transactions.
Payroll cycles dependent on manual spreadsheets.
Need for automated statutory compliance (PF, PT, ESI, TDS).
Need for structured employee records and policy-driven salary components.

Based on this evaluation, Zentegra proposed a two-phase implementation strategy.

Proposed Solution

Phase 1 — Zoho Books Setup

Zentegra configured Zoho Books as the organization’s primary accounting platform:

Organization profile, tax setup, and financial year settings.
Custom chart of accounts designed for outsourced finance operations.
Migration of opening balances, ledgers, and financial master data.
Setup of customers, vendors, items, and expense categories.
Role-based access for finance team members.
Automations for recurring journals, payment reminders, and invoice workflows.
Bank feeds for reconciliation and audit preparation.

Phase 2 — Zoho Payroll Setup

Once Zoho Books was fully operational, Zentegra implemented Zoho Payroll:

Employee master import and validation.
Salary structure mapping including basic, HRA, allowances, deductions.
Setup of pay runs, attendance policies, and cycle configuration.
Configuration of statutory compliance: PF, ESI, PT, TDS.
Onboarding of employees in Zoho Payroll portal.
Customized payslip formats matching NMG’s professional branding.
Linking Zoho Books and Zoho Payroll for unified financial posting

Implementation

Zentegra completed the project in a structured and efficient manner, ensuring minimal disruption to ongoing operations. The implementation began with requirement gathering sessions with the Finance and HR leadership to finalize financial structures, tax configurations, salary components, and compliance rules. Using these requirements, Zentegra configured NMG’s Zoho Books environment, migrated essential opening balances, and validated ledgers to ensure accounting accuracy. After the accounting system went live, the team proceeded with Zoho Payroll setup — preparing employee masters, configuring salary templates, mapping statutory rules, and running test pay cycles. Once the workflows were validated, NMG’s HR team was fully trained, and the final system was rolled out internally with complete documentation.

Implementation Highlights:

Delivered complete Zoho Books & Zoho Payroll solution on schedule.
Achieved accuracy in opening balance migration and salary structure setup.
Automated end-to-end monthly payroll processing.
Enabled real-time financial visibility and reduced manual dependencies.

Results

The combined Zoho Books + Zoho Payroll implementation provided NMG Advisors with
measurable improvements:

Metric	Before Implementation	After Implementation
Financial Data Accuracy	Moderate	100% Structured & Validated
Payroll Processing Time	2–3 Days	< 1 Day
Compliance Tracking	Manual	Automated (PF, PT, ESI, TDS)
Reporting	Excel-based	Real-time Dashboards
Employee Access	Manual Emails	Self-service Payroll Portal

Business Impact:

Significant reduction in time spent on financial consolidation.
Payroll errors reduced, improving employee satisfaction.
Stronger statutory compliance through automated calculations.
Leadership gained real-time visibility into financial and salary data.

“NMG now has a professional, automated, and scalable back-office thanks to Zentegra’s
expertise.” – Senior Management, NMG Advisors Pvt. Ltd.

Partner Information

Zentegra – ZOHO Authorized Partner0

0Transform your finance & payroll operations with Zentegra’s Zoho implementation
expertise.