AiVORA Techlabs Case Study
Industry: Technology and Business Consulting | Location: India
Apps: Zoho People, Zoho Payroll, and Zoho Books
Table of Contents
How AiVORA Techlabs connected HR, payroll, and
finance with Zoho to build a scalable operational
foundation
Overview
- Centralized employee lifecycle management.
- Structured leave, attendance, shift, and approval workflows.
- Connected Zoho People with Zoho Payroll.
- Standardized salary and statutory payroll processes.
- Established structured accounting and GST processes.
- Improved banking and reconciliation workflows.
- Created a scalable foundation for future growth.
Executive Summary
AiVORA Techlabs required an integrated platform to support its growing
workforce and financial operations.
Zentegra implemented Zoho People for HR operations, Zoho Payroll for salary and
statutory processes, and Zoho Books for accounting, GST, and banking.
The objective was to move away from disconnected processes and establish a
structured workflow connecting people, payroll, and finance.
Problem Statement & Key Challenges
AiVORA needed to streamline several critical internal processes:
- Employee Management : A centralized system was required for onboarding,
employee records, documents, probation, and offboarding. - Leave & Attendance : Leave policies, attendance, geo-location tracking,
shifts, regularization, and approvals needed structured workflows. - Payroll : Salary components, deductions, CTC, statutory contributions, and
employee salary information required standardization. - Finance & GST : Accounting configuration, GST, banking, reconciliation, and
financial controls needed a structured platform. - Disconnected Functions : HR, payroll, and finance needed better data flow
instead of operating independently.
Evaluation of the Problem
Zentegra mapped AiVORA’s requirements across three core operational areas:
HR:
Onboarding → Employee Management → Leave & Attendance → Shifts →
Offboarding
Payroll:
Employee Data → Salary Structure → Statutory Components → Payroll
Finance:
Accounting Setup → GST → Banking → Reconciliation
The evaluation highlighted the importance of connecting these functions rather
than implementing each application independently.
Proposed Solution
Zoho People
Configured for:
- Employee onboarding and master data
- Document management
- Leave and holiday management
- Office and remote attendance
- Geo-location attendance
- Shift management
- Approval workflows
- Employee offboarding and clearance
Implemented for:
- Salary structures
- Fixed and variable components
- Earnings and deductions
- Statutory contributions
- Employee salary and CTC management
- Zoho People integration
- Payroll account mapping
- Chart of Accounts
- GST settings
- Financial user permissions
- Invoice and transaction templates
- Bank accounts and feeds
- Bank reconciliation
Connected HR-to-Payroll Workflow
A key part of the implementation was integrating Zoho People with Zoho Payrol.
Employee Onboarding → Zoho People → Employee & Attendance Data → Zoho
Payroll → Salary & Statutory Processing → Accounting Mapping
This created a more connected flow between employee administration and payroll
while reducing duplicate data management.
Implementation
The project followed a structured implementation approach:
- Foundation: Organization settings, policies, roles, and approval structures.
- Zoho People: Employee lifecycle, attendance, leave, shifts, and offboarding.
- Zoho Payroll: Salary structures, statutory components, employee salaries, and People integration.
- Zoho Books: Accounting, GST, templates, banking, and reconciliation.
- Validation: Workflow and configuration verification for operational readiness.
Results
- Centralized employee information and HR processes.
- Structured leave, attendance, and approval workflows.
- Connected employee information between People and Payroll.
- Standardized salary and statutory configurations.
- Improved control over employee onboarding and offboarding.
- Structured accounting and GST processes.
- Improved banking and reconciliation workflows.
- Stronger coordination between HR, payroll, and finance.
Business Impact
Partner Information
Zentegra – ZOHO Advanced Partner
